Tips

• Click the view icon  to see a full list of consignors to choose from when creating a TC w/o CA.

• If data which can be changed on the draft TC has changed permanently (eg a new contact person has been appointed), change the data on the CA and the changed data will appear on all new TCs created from that CA.

• Clicking the Print draft TC button will generate a TC without a TC number for checking only. This is not a valid TC. You must click the Create TC button to create a valid, numbered TC.

• On the draft TC make sure all data fields marked with * on the draft TC are completed.

• If you do not want to go ahead with creating the TC from the draft TC, click Cancel. Your data will not be saved.
• It is possible to create several TCs for later use if desired. For example, if the user who normally creates TCs is going on leave, they could create enough TCs to cover waste movements during the leave period. The 'proposed delivery period on a CA is the expected time between when a waste is picked up from the consignor and when it arrives at the receiving facility. It does not limit how far in advance of pick-up a TC can be created.

• Use the Status dropdown to quickly refine your search.

• Click the column headings in the Search results table to sort the list. Click again to sort the list in reverse order.

• You do not have to type the complete name you are searching for. Refine your search quickly by typing, say, the first three letters of the business, the suburb, etc.

• When recording the waste amount, select the most convenient unit from the list available. Tonnes and kilograms are available for all waste types. Litres is available for most waste types, except where the waste can only ever be a solid. Other units are available for specific waste types, such as cubic metres for contaminated soil and number of drums for drums contaminated with a controlled waste. The system has in-built conversion factors to convert waste amount to kilograms for comparing waste amount at pickup and arrival.

• In certain circumstances, it is impractical to update the TC with the amount of waste at pick-up. Online waste tracking allows for this by providing a 'waste amount at pick-up required' check box. If it is impractical to record waste amount at pick-up, uncheck this box when creating a CA. The EPA monitors the use of the waste amount at pick-up not required function. Receiving facilities that abuse the option (ie uncheck the 'waste amount at pick-up required' checkbox when the waste amount can clearly be recorded at pick-up) may lose their approval to issue CAs.

• The system will automatically take you to the correct screen depending on the status of the TC.

• Receiving facilities can record on a single screen the arrival and acceptance, or arrival, acceptance and processing, by clicking the button equivalent to the latest step the waste load has reached in the tracking process. For example, if the waste has arrived and you want to record acceptance at the same time, click on the accepted button (rather than the arrived button) to record arrival and acceptance at the same time.

• Once waste has been accepted, any subsequent movement of the waste from the receiving facility requires a new CA and TC.

It is essential that you keep your contact details up to date - if there is an accident during transport, emergency services rely on this information to contact your business if they need more information about the waste.

If the difference between the amount recorded at pick-up and arrival varies by more than the allowable tolerance, an exception report is automatically created by the system. As long as the waste amount is recorded in the online system at pick-up and arrival, there is no need to record the variation in amount separately as a discrepancy.

To record a discrepancy in the consignor or transporter, you can search the list of consignors or transporters by clicking on View . If you cannot find the consignor or transporter you want, type in their details.

To transport a waste under N120, the following information needs to be included on the Transport Certificate:

• The fixed address of waste generation must be included; 'various locations cannot be used. Note that contaminated soils are not permitted to be co-mingled and  should not be collected from various locations.
• The proposed treatment (ie chemical/physical treatment, biodegradation, immobolisation, incineration, landfill, recycling, storage or other).
• All known contaminants within the soil (multiple selections can be made).
• The weighbridge docket number from the receiving facility (to be input by the depot operator).

To transport a waste under N220, the following information needs to be included on the Transport Certificate:

• The SafeWork SA notification number(s), in the format of 6 numbers (eg 123456). Note that multiple SafeWork Numbers are allowed on the same Transport Certificate and are to be separated by a comma and with no spaces (eg 123456,456789).
• The weighbridge docket number from the receiving facility (to be inputed by the depot operator).

The SafeWork SA notification number(s) must be included in the Transport Certificate when transporting asbestos waste (N220). Obtain the Safework notification number(s) from the asbestos removalist.

• A consignor can be a producer or someone acting on the producer's behalf. Refine your search quickly – select Producer from the dropdown list.
• A consignor may be listed in the system by a different name. Try searching by suburb to find the consignor you are looking for.
• In certain circumstances, it is impractical to update the TC with the amount of waste at pick-up. Online waste tracking allows for this by providing a 'waste amount at pick-up required' check box. If it is impractical to record waste amount at pick-up, uncheck this box when creating a CA. The EPA monitors the use of the waste amount at pick-up not required function. Receiving facilities that abuse the option (uncheck the 'waste amount at pick-up required' checkbox when the waste amount can clearly be recorded at pick-up) may lose their approval to issue CAs.
• Make sure all data fields marked with * on the draft CA are completed.
• Click the Print draft CA button to generate a CA without a CA number, for checking only. This is not a valid, numbered CA until you click the Create CA button.
• If you do not want to go ahead with creating the CA from the draft CA, click Cancel. Your data will not be saved.
• It is essential that you keep your contact details up to date – if there is an accident during transport, emergency services rely on this information to contact your business if they need more information about the waste.

• Click the column headings in the Search results table to sort the list. Click again to sort the list in reverse order.
• Only CAs due to expire within the next month can be batch-copied. CAs which have expired or have been terminated cannot be copied.
• All CAs created through batch copy start on the day after the expiry date for the CA from which they are copied.
• All CAs created through batch copy have the same validity period as the CA from which they are copied.
• You do not have to type the complete name you are searching for. Refine your search quickly by typing, say, the first 3 letters of the business, the suburb, etc.
• To get a list of current CAs, enter one or more search criteria and click on Search. The CAs found by the search can be printed or saved as a .pdf file.